REGISTRATION

Online Registration is possible via Computer, Tablet, or Smartphone.For best registration experience we recommend Safari or Google Chrome web browsers. KEY HIGHLIGHTS:

Have a .jpeg or .pdf file available for the following before completing each respective part of registration.
- Part I: Camper Birth Certificate
- Part II: Front and Back of Health Insurance ID, Physician Medical Clearance Form and Proof of COVID Vaccination
A link to make the payment will be sent after Part I submission is processed. Payment can be made using a credit card.
The Birthdate cutoff date is as of the first day of camp that the camper is attending. Admissible age for camps is:
- Camp 1: 6/26/2010 – 6/25/2014
- Camp 2: 7/3/2010 – 7/2/2014
- Camp 3: 7/10/2006 – 7/9/2010

REGISTRATION TIMELINES

WHAT	EARLY REGISTRATION DATES (Early Reg. Requirements)	GENERAL REGISTRATION DATES
To be Distributed by VYC: Registration Token (Link) for Part I	Sunday, March 12, 2023	Not Applicable
To be completed by Parent: Part I Registration Camp 1 and 2 (Age Group 9 – 12 yrs)	Monday, March 13, 2023 @ 10:00am – Sunday, March 19, 2023	Saturday, April 15, 2023 @ 10:00am
To be completed by Parent: Part I Registration Camp 3 (Age Group 13 – 16 yrs)	Monday, March 13, 2023 @ 10:00am – Sunday, March 19, 2023	Sunday, April 16, 2023 @ 10:00am
To be Distributed by VYC: Link to Credit Card Payment after Part I processing by	Friday, March 31, 2023	Friday, April 21, 2023
To be completed by Parent: Credit Card Camp Fees Payment Due by – Automated link for Part II will be sent with payment confirmation email	Sunday, April 9, 2023	Friday, April 28, 2023
To be completed by Parent: Part II Registration Due by	Sunday, May 14, 2023	Sunday, May 14, 2023
To be Distributed by VYC: Part II processing, Camp Approval/Waitlist/Decline Confirmation Email	Sunday, May 21, 2023	Sunday, May 21, 2023

IMPORTANT TO NOTE: PLEASE READ BEFORE CLICKING TO REGISTER.

Do NOT click to register before 10 AM as this will require you to delete cookies and cache on your browser.
Do NOT keep refreshing the page. The system may become slow with a large number of applicants concurrently accessing the website.
Take the time to read Page 1 of the application. Remember Inaccurate applications will be waitlisted and moved to the end of the queue.
If you have not received an email after submitting Part I of the application, Check your spam folder. Work emails, .edu emails and Hotmail seem to have more issues than other email applications.
Submit General CAMPER REGISTRATION FORM—–2023 Camper Registration is CLOSED.

GENERAL RULES:

All communication is through the Parent’s Email submitted with the application. Vraj Youth is NOT responsible for any unread, missed, or lost email. Unspam <<vrajyouth.net>>
Camper must be present at registration on the first camp day.
Camper will be dismissed only after the camp closing on last day of camp.
Participation in VYC does not qualify as a Day Care Services under IRS guidelines.
Only one application per camper name and birthdate combination is allowed.
Providing timely, accurate and valid information is crucial. Application with missed timelines and inaccurate information will be waitlisted. NO exceptions will be made under any circumstances. Application will be re-reviewed once proper documentation is submitted and/or a slot becomes available at camp.
Besides Medical Clearance Form, an Action Plan is required for Moderate to Severe Asthma and Allergies.
All deadlines must be followed strictly.
Registration of your child will be cancelled if you file dispute with your Credit Card Company for any reason.

CAMP PAYMENT POLICY

Charges:

Camper Fees (Donation): $625
- If 2 children attend camp, $25 will be refunded when camps end.
- If 3 or more children are at camp, $75 will be refunded when camps end.
Processing Fee: $14 (Non-Refundable Processing Fee)
Please contact onlinereg@vrajyouth.net for financial support consideration.

Refund Policy:

Applications “Waitlisted” due to incomplete information.
- Application will be cancelled and a refund of $525 (net of $100 processing fee) will be issued if complete documentation is not provided by June 2, 2023.
Applications “Waitlisted” processing due to no spots available at camp.
- In case a spot does not become available up until 2 weeks before camp, a full refund of $625 will be issued.
Applications withdrawn by parents
- Applications withdrawn by Sunday May 14, 2023 will receive a full refund.
- Applications withdrawn between May 15 and June 2, 2023 will receive a refund of $525 (net of $100 processing fee).
- No refund will be issued after June 2, 2023 unless waitlisted due to no spots available.
- Withdrawal process:
  - Contact us at onlinereg@vrajyouth.net.
  - Request email must be received AND email acknowledged by the above stated deadlines.
  - Upon approval, the refund will be processed back to the credit card.

CAMP TRANSFER

Request by email to onlinereg@vrajyouth.net.
Camper will be waitlisted and moved to the end of the queue.

Campers

Camp 2023 Dates:

Camp 1: Sun. June 25 – Sat. July 1, 2023 (Age 09 – 12 Yrs.)
Camp 2: Sun. July 2 – Sat. July 8, 2023 (Age 09 – 12 Yrs.)
Camp 3: Sun. July 9 – Sat. July 15, 2023 (Age 13 – 16 Yrs.)

The following documents contain all the information needed for Campers for the camp sessions.

If your child has an Allergy or Asthma which requires them to take medication/ an inhaler/ Epi-Pen, please fill out the following documents by your child’s physician, along with the Medical Clearance Form, and submit these with Part II of the camper application.

For registration related queries, please feel free to contact us at onlinereg@vrajyouth.net