REGISTRATION
Online Registration is possible via Computer, Tablet, or Smartphone. For best registration experience we recommend Safari or Google Chrome web browsers. KEY HIGHLIGHTS:
- Have a .jpeg or .pdf file available for the following before completing each respective part of registration.
- Part I: Camper Birth Certificate
- Part II: Front and Back of Health Insurance ID, Physician Medical Clearance Form
- A link to make the payment will be sent after Part I submission is processed. Payment can be made using a credit card.
- The Birthdate cutoff date is as of the first day of camp that the camper is attending. Admissible age for camps is:
- Camp 1: 7/14/2011 – 7/13/2015
- Camp 2: 7/21/2011 – 7/20/2015
- Camp 3: 7/28/2007 – 7/27/2011
- Camp 4: 8/4/2007 – 8/3/2011
- Camp 5: 8/11/2011 – 8/10/2015
REGISTRATION TIMELINES
| WHAT | EARLY REGISTRATION DATES (Early Reg. Requirements) |
GENERAL REGISTRATION DATES | RESPONSIBLE |
| Token Request Submission Eligibility Period: March 5 2023 – March 3, 2024 |
Sunday, February 25, 2024 – Sunday, March 3, 2024 | Not Applicable | Parents – Vraj Mandir Sevak, North Campus Donor Token VVK/VYC Admin – VVK Students Token |
| Early Registration Token (Link) for Part I Issued | Sunday, March 10, 2024 | Not Applicable | VYC Admin |
| Part I Registration Camp 1, 2, 5 (Age Group 9 – 12 yrs) | Saturday, March 16, 2024 @ 10:00am – Sunday, March 24, 2024 | Saturday, April 20, 2024 @ 10:00am | Parent |
| Part I Registration Camp 3, 4 (Age Group 13 – 16 yrs) | Saturday, March 16, 2024 @ 10:00am – Sunday, March 24, 2024 | Sunday, April 21, 2024 @ 10:00am | Parent |
| Link to Credit Card Payment sent after Part I processing | Friday, April 5, 2024 | Friday, April 26, 2024 | VYC Registrar |
| Credit Card Camp Fees Payment Due – Automated link for Part II will be sent with payment confirmation email | Sunday, April 14, 2024 | Friday, May 3, 2024 | Parent |
| Part II Registration Due | Sunday, May 19, 2024 | Sunday, May 19, 2024 | Parent |
| Part II processing, Camp Approval/Waitlist/Decline Confirmation Email | Sunday, May 26, 2024 | Sunday, May 26, 2024 | VYC Registrar |
IMPORTANT TO NOTE: PLEASE READ BEFORE CLICKING TO REGISTER.
- Do NOT click to register before 10 AM as this will require you to delete cookies and cache on your browser.
- Do NOT keep refreshing the page. The system may become slow with a large number of applicants concurrently accessing the website.
- Take the time to read Page 1 of the application. Remember Inaccurate applications will be waitlisted and moved to the end of the queue.
- If you have not received an email after submitting Part I of the application, Check your spam folder. Work emails, .edu emails and Hotmail seem to have more issues than other email applications.
- Submit General CAMPER REGISTRATION FORM Here
GENERAL RULES:
- All communication is through the Parent’s Email submitted with the application. Vraj Youth is NOT responsible for any unread, missed, or lost email. Unspam <<vrajyouth.net>>
- Camper must be present at registration on the first camp day.
- Camper will be dismissed only after the camp closing on last day of camp.
- Participation in VYC does not qualify as a Day Care Services under IRS guidelines.
- Only one application per camper name and birthdate combination is allowed.
- Providing timely, accurate and valid information is crucial. Application with missed timelines and inaccurate information will be waitlisted. NO exceptions will be made under any circumstances. Application will be re-reviewed once proper documentation is submitted and/or a slot becomes available at camp.
- Besides Medical Clearance Form, an Action Plan is required for Moderate to Severe Asthma and Allergies.
- All deadlines must be followed strictly.
- Registration of your child will be cancelled if you file dispute with your Credit Card Company for any reason.
CAMP PAYMENT POLICY
Charges:
- Camper Fees (Donation): $675
- If 2 children attend camp, $25 will be refunded when camps end.
- If 3 or more children are at camp, $75 will be refunded when camps end.
- Processing Fee: $24 (Non-Refundable Processing Fee)
- Please contact onlinereg@vrajyouth.net for financial support consideration.
Refund Policy:
- Applications “Waitlisted” due to incomplete information.
- Application will be cancelled and a refund of $500 (net of $175 processing fee) will be issued if requested documentation is not provided by May 26, 2024.
- Applications “Waitlisted” processing due to no spots available at camp.
- In case a spot does not become available up until 2 weeks before camp, a full refund of $675 will be issued.
- Applications withdrawn by parents
- Applications withdrawn by Sunday May 5, 2024 will receive a full refund.
- Applications withdrawn between May 6 and May 26, 2024 will receive a refund of $500 (net of $175 processing fee).
- No refund will be issued after May 6, 2024 unless waitlisted due to no spots available.
- Withdrawal process:
- Contact us at onlinereg@vrajyouth.net.
- Request email must be received AND email acknowledged by the above stated deadlines.
- Upon approval, the refund will be processed back to the credit card.
CAMP TRANSFER
- Request by email to onlinereg@vrajyouth.net.
- Camper will be waitlisted and moved to the end of the queue.